Executive Administrative Assistant - Office & Travel Support

Join a dynamic team as an Executive Administrative Assistant in Jakarta Barat, where your organizational skills will drive efficiency in office management, travel coordination, and project documentation. This role is perfect for detail-oriented professionals who thrive in fast-paced environments and enjoy supporting executive leadership. At Private Advertiser, you'll work alongside a talented group of professionals dedicated to delivering exceptional results. In this role, you'll handle a variety of administrative tasks, manage travel arrangements, and ensure smooth office operations.

Private Advertiser is a leading company in the advertising industry, known for its innovative approach and commitment to excellence. Located in the heart of Jakarta Barat, our office provides a collaborative and supportive work environment. As an Executive Administrative Assistant, you'll be at the core of our operations, providing essential support to our executive team. Your daily tasks will include managing calendars, coordinating meetings, processing documents, and assisting with travel logistics.

📋 Tanggung Jawab Pekerjaan

• Manage office operations, including scheduling meetings, coordinating travel arrangements, and maintaining office supplies inventory.
• Assist executive leadership with administrative tasks, such as preparing agendas, drafting emails, and managing correspondence.
• Coordinate and manage travel logistics, including booking flights, accommodations, and arranging transportation for executives.
• Process and maintain project documentation, ensuring all files are organized and easily accessible.
• Support the executive team with event planning and coordination, including venue selection, vendor management, and logistics.
• Handle office maintenance tasks, such as ordering supplies, coordinating cleaning services, and managing office equipment.
• Provide administrative support for board meetings and other high-level events, including preparing materials and coordinating with vendors.
• Assist with the preparation of reports and presentations for executive leadership.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 3 years of experience in an administrative or executive assistant role, with a strong background in office management and travel coordination.
• Proficient in using Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with executives and other team members.
• Detail-oriented with a keen eye for accuracy and attention to detail.
• Familiarity with travel management systems and tools, such as Expensify, Concur, or similar platforms.
• Ability to work in a fast-paced environment and adapt to changing priorities.

🛠️ Keahlian

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